2.3.B&S Köpcke Global en Sodexho EZKA hebben op of omstreeks 1 februari 2006 een Service Level Agreement (prod. 1 van B&S Köpcke c.s.) (hierna ook: de Eerste Service Level Agreement) gesloten. Deze overeenkomst luidt als volgt - aangehaald voor zover relevant:
Whereas SODEXHO EAST ZONE, KABUL AFGHANISTAN (hereafter referred to as
Sodexho) has catering and facility management contract on various sites in Afghanistan
and wishes to subcontract its procurement, distribution, warehousing and logistics
services they require to support their catering and service contract mentioned above
And Kopcke Global Trading BV, Rijksstraatweg 7 NI 3316 EE Dordrecht (hereafter
referred to as KGT) is a specialised supply chain services provider, specialising ïn
procurement, , distrïbutlon, warehousing and logistics services and operating a
complete warehousing and distribution centre in Afghanistan
Herewith a service level agreement is concluded between Sodexho and KGT on 1st of
February 2006 for the supply of food products (frozen, dry, chilled, Fresh Fruit and
Vegetables), water, beverages non food consumables, spare parts and general
supplies, including transport to Afghanistan, warehousing and distribution services to
Sodexho primarily for a supply and catering management contract for Lockheed
Martin (hereafter referred to as LM). This Agreement shall be govemed by and
construed and enforced in accordance with the laws of the Netherlands wlthout regard
to principles of conflict of law.
This document summarizes the agreement between Sodexho and KGT:
For the duration of the contract Sodexho will source consumable products:
> Food, frozen, dry, chilled
> Fresh Fruit and Vegetables
> Beverages and mineral water
> Non food products such as Detergents, Cleaning Products, Disposables
> Light kitchen equipment
and all related freight services, customs handling, warehousing, distribution and inland
transportation to the various sites in Afghanistan through KGT.
KGT will guarantee therefore that warehouse capacity, personnel and management
support and supply chain consistence will be fully available to Sodexho during the total
time of the contract
Products required by Sodexho for the fulfilment of their catering contracts will be
determined in an APL (approved product list) which will be fixed for the term of the
contract and informed to KGT at the start of the contract.
In case Sodexho wishes to extend the APL or alter the APL, this will be informed to
KGT and steps will be taken to implement these changes in a timely manner.
In case brands and/or origins have to be altered either by request of Sodexho or KGT,
the APL can be adapted, but only in mutual consent
[…]
Following costs wilt be included in the item prices from the date of 1st of January 2006
onwards
These costs were not included in the item prices invoiced previously as prices were CFR
Kabul by air/sea Incoterms 2000). A separate invoice will be made for the costs listed
below for the goods on stock which have been delivered and priced prior to 1st of
February 2006.
> Customs and airport/container handling costs upon arrival in Kabul
> Domestic transport from airport/customs terminal to Kabul warehouse
> Handling in of goods into the KGT warehouse Kabul
> Storage in the KGT warehouse Kabul
> Stock management
> Order picking
> Handling out for goods from KGT warehouse Kabul
The transport from KGT warehouse Kabul to the sites will be charged separately:
[..]
GOODS ON STOCK IN KABUL DC
Sodexho requires KGT to keep goods available at all times from the APL on stock in
the Kabul warehouse for delivery to the Sodexho catering sites throughout Afghanistan
Sodexho will therefore order goods to be stocked in the KGT Kabul Warehouse and
build so called committed stocks, which remain property of Sodexho.
KGT will ensure that products will be available based on the projected and committed
volumes from the Kabul Warehouse at all times.
Goods that have been committed to and do not show sufficient off-take by the Sodexho
units will be monitored through the KGT warehouse management system in place, and
advised to Sodexho for appropriate actions. Sodexho will either issue the items to LM or
to alternative catering projects. In the event Sodexho cannot find off-take for slow
moving items, KGT can assist to issue the stocks to KGT clients, at prices which will be
agreed prior to issuing the stock. For these stocks Sodexho can invoice KGT for the
agreed selling out price.
A monthty review will be held between Sodexho and KGT to review the levels of
FORECASTED volumes per item versus actual stock held in the Kabul Warehouse.
The forecasted volumes per item are included in the APL.
KGT accepts a maximum storage time for a committed stock product of 60 days after
arrival into the warehouse
In case items are in stock for a longer period, Sodexho will take measures to issue the
stock in a timely manner.
KGT can invoice additional storage cost in case committed stock items are still in stock
after the initial 60 days stock period.
At the end of the contract, Sodexho will guarantee issue of the remaining committed
Sodexho stocks and complete clearing of storage locations at the KGT warehouse.
Sodexho representatives have access to the KGT warehouse Kabul for physical stock
check at any given working time, provided the normal security regulations of the
warehouse and the compound are respected. These checks will be advised in advance
and access to the warehouse is only granted if Sodexho representatives are
accompanied by KGT appointed representative.
Goods are insured under our Floating Transport Policy (copy can be provided) until
delivery at Kabul warehouse. Cases of Force Majeure, act of war and terrorism are
excluded.
Sodexho will confirm an initial COMMITTED STOCK ORDER to KGT in order to
complete the stock levels required.
From the moment the stocks at the Kabul DC are completed and the APL products are
in stock, Sodexho Kabul Office can start placing call off orders direct to KGT Kabul
A dedicated ordering document will be established, showing products, pricing and order
and delivery date on site. Sodexho will place call off orders on KGT in writing by either
mail or fax, 48 hours in advance.
KGT will prepare the Call Off orders and ensure that these orders are despatched in a
timely manner, within 2 local working days after order placement by Sodexho.
The food provisions supplied will be subject to thorough quality check(s) by Sodexho
and KGT and/or Sodexho’s Client wherever necessary at KGT Kabul Warehouse
and/or at the sites.
Supplier shall be responsible to deliver the full requirements.
KGT will be responsible for making deliveries of rations as requested, against
authorised Purchase Orders / Requisition.
KGT will prepare and present the required documentation to the nominated destination,
in accordance with the documentary requirements informed by Sodexho
KGT shall advise Sodexho without delay, and prior to delivery, should it be unable to
maintain the required delivery schedules or quantities. Only Sodexho Kabul Logistics
Manager or designate may give KGT written authorization in advance to reschedule the
delivery or quantities.
KGT is to ensure that supplies are delivered appropriately packaged to protect them and
ensure they are at the relevant ambient, chilled or frozen temperature required to ensure
product arrives in a satisfactory condition.
KGT shall bear all costs related to or directly resulting from the refusal of consignments
by Sodexho authorised representatives, in part or in full, for non-compliance where it is
proven that the specification was clearly communicated and agreed between both
parties prior to shipment.
KGT reserves the right to appoint an independent party to affect a check on goods
delivered in order to establish nature of the refusal and remedies.
Invoices will be provided to Sodexho at the moment that goods arrive into the stock of
the KGT Kabul warehouse. The stocks are thus Sodexho property, stocked and
handled by KGT.
Upon every call off order, a packing list and delivery note will be established by KGT and
handed over to Sodexho, enabling Sodexho to track all stock issues and goods
movements.
Payment terms will be END OF MONTH, meaning that Sodexho will settle all invoices
issued during a calendar month by the end of that same month
Payments will be made net into the bank account of KGT at Fortis Bank Nv, Blaak 555.
NL 3000 Rotterdam, The Netherlands, acct nr 64.00.62245
[..]
DISCREPANCIES, DEFECTS AND SUBSTITUTIONS
[…]
TERMINATION & POOR PERFORMANCE
[…]
RECEIPT OF NOTICE OF TERMINATION
[…]
DURATION OF THE AGREEMENT
This agreement is construed for an initial term of 12 months after date of signature and
will automatically be renewed for a second term of 12 months unless Sodexho notifies
KGT otherwise with a 45 days notification.
The agreement can be terminated by mutual consent or in a casa of termination for poor
performance as described above”;